Event Operations Assistant
Full-Time
Milwaukee, WI (Hybrid)
The Association of Equipment Manufacturers (AEM) is hiring an Event Operations Assistant! We are looking to connect with service-oriented professionals who enjoy variety and challenge to join our Exhibitions and Event Operations team. This role involves supporting our three major industry trade shows.
Responsibilities:
Requirements:
A successful candidate will hold an associate’s degree or higher in Event Management, Project Management or Organizational Management and 1-3 years’ relevant experience in event management or hospitality. The ideal candidate will also demonstrate:
About AEM:
AEM is the leading organization in North America advancing construction and agriculture equipment manufacturers and their value chain partners in the global marketplace. In enabling growth together, AEM and its members build momentum for the equipment manufacturing industry and the markets it serves.
AEM offers a competitive salary and an outstanding benefits package including health, dental, vision, 401(k), 401(k) company match, life insurance, long-term disability, 18 PTO days during the first full calendar year, and 10 paid holidays. Our staff is enthusiastic and passionate about what they do, our office space is both modern and inviting, our dress code is casual, we hold several staff functions and are involved in community service.
Responsibilities:
- Sponsorship Project Management Support:
- Maintain budgeting and internal planning/timeline documents in Excel, tracking sales, goals, and inventory.
- Coordinate with vendors to maintain external platforms and ensure accuracy of pricing and inventory.
- Work with internal teams on content to promote sponsorship sales.
- Work with internal and external stakeholders to create and maintain resources to support sponsorship.
- Manage fulfillment on show site by working with vendors to ensure accurate execution and placement of sponsorship assets.
- Coordinate orders of physical sponsored assets with outside vendors, including researching new vendors and products and conducting pricing evaluations.
- Operations Support for Trade Shows:
- Assist with the Operations team in operational planning for trade shows.
- Support the development of work plans for items such as transportation, security, freight, tents/structures, and electric/utilities, permits.
- Research and make recommendations for vendor selections (e.g., tent, AV, internet, and concessions/catering vendors).
- Assist in managing email communication with trade show exhibitors.
- Create and manage tracking documents for various exhibitor needs (service vehicles, and target change requests).
- Ensure that exhibitor rules and regulations are enforced pre-show and onsite.
- Support additional projects as needed, including signage, exhibitor dashboard/directory, and show shipment.
- Data Collection & Reporting:
- Collect data during pre-show, onsite, and post-event reporting for internal and external purposes.
- Assist in gathering content for the AEM Board, Management Committee, and final reports.
- Assist in gathering content for weekly pacing reports for historical purposes.
- Monitor the budget and assist with development and reforecasting.
- Vendor Relations:
- Work with external vendors pre-event and onsite to carry out AEM tradeshow operational guidelines (e.g., security, fire marshal, floor managers, transportation, shipment, general contractor, law enforcement, and temporary personnel).
- Schedule and organize personnel schedules, onsite procedures, and setting overall milestones/deadlines.
- Coordinate the implementation of tradeshow security and crisis plans.
Requirements:
A successful candidate will hold an associate’s degree or higher in Event Management, Project Management or Organizational Management and 1-3 years’ relevant experience in event management or hospitality. The ideal candidate will also demonstrate:
- Excellent written and verbal communication skills.
- Strong attention to detail and organizational skills.
- Ability to collaborate and work in a team environment.
- Customer service skills.
- Ability to travel up to 10%, including outside business hours for trade shows and networking events.
- Proficiency in Microsoft Office.
About AEM:
AEM is the leading organization in North America advancing construction and agriculture equipment manufacturers and their value chain partners in the global marketplace. In enabling growth together, AEM and its members build momentum for the equipment manufacturing industry and the markets it serves.
AEM offers a competitive salary and an outstanding benefits package including health, dental, vision, 401(k), 401(k) company match, life insurance, long-term disability, 18 PTO days during the first full calendar year, and 10 paid holidays. Our staff is enthusiastic and passionate about what they do, our office space is both modern and inviting, our dress code is casual, we hold several staff functions and are involved in community service.